Hospitality Meal Request

Step 1 of 4

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LET'S START WITH YOU

Tell us who you are and which ministry this request is for.

Name(Required)

First Last

Which ministry/program are you requesting on behalf of?(Required)

If Other (please tell us)

Phone Number(Required)

Email Address(Required)

This field is hidden when viewing the form

Date Submitted

TELL US ABOUT THE EVENT

When is it, and why are you requesting this meal?

Group Contact Name (you or someone else)(Required)

First Last

Group Contact Phone(Required)

What is the name of the event or group?(Required)

Event Date(Required)

When do you need the meal? (Time on Meal Date)(Required)

Hours

Minutes

AM/PM

Please give at least 2 weeks advance notice for best availability

What is the purpose of this meal?(Required)

Bible Study

Meeting

Disaster Response Team

Training/Event

Individual Family Support / Meal Train

Volunteer Appreciation

WHERE AND HOW?

Tell us about the location and how the meal should be delivered.

Location Name(Required)

Location Address(Required)

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code

What type of location is this?(Required)

How should the meal be delivered/served?(Required)

Delivery & Pickup (Ark provides food and returns to pick up containers)

Delivery Only (Ark delivers; you handle cleanup/return)

Serve Onsite (Ark team sets up and serves)

Pick Up Only (You pick up from Ark location)

Contact Person at Location (for delivery/coordination)

Contact Person Phone

Directions, Gate Codes, Parking, Site Access Instructions (if applicable)

WHO'S COMING?

Help us know how much food to prepare.

Total Adults Expected(Required)

Please enter a number greater than or equal to 0.

Total Children Expected

Please enter a number greater than or equal to 0.

Volunteers/Workers (if applicable)

Please enter a number greater than or equal to 0.

TOTAL MEALS TO PREPARE

WHAT'S ON THE MENU?

Let us know what kind of meal and how it should be served.

What type of meal is needed? (Select all that apply)(Required)

Breakfast

Lunch

Dinner

Snacks

Dessert

Drinks Only

What kind of food would you like? (Select all that apply)(Required)

Hot Meal (prepared & warm)

Boxed/Bag Lunches

Hamburgers/Hot Dogs

Continental Breakfast

Desserts

Other

OTHER : Please describe

How should the food be served?

Buffet Style

Individually Packaged

Family Style

Grab-and-Go

What drinks should be provided?

Bottled Water

Iced Tea

Hot Coffee

Lemonade/Punch

Water Coolers/Cups

Other

OTHER : Please specify

Who will serve the meal?(Required)

Ark Hospitality Team

Event Volunteers

Self-Serve

Delivery Only (no service)

SPECIAL NEEDS & PREFERENCES

Let us know about any dietary needs or special requests.

Any dietary restrictions or allergies? (Select all that apply)

Vegetarian

Vegan

Gluten-Free

Dairy-Free

Nut Allergy

Shellfish Allergy

Other Allergy/Restriction

Food Preferences, Cultural Considerations, or Special Requests

OTHER : Please describe

Include a child-friendly menu option?

Yes, please include simpler options for kids

DO YOU NEED ANYTHING ELSE?

Select any additional items or services you'd like us to provide.

What additional items do you need? (Select all that apply)

Ice

Coolers

Plates/Cups/Napkins

Plasticware

Serving Utensils

Serving Tables

Condiments

Table Setup Service

Tablecloths

Trash Bags

Hand Sanitizer

Cleaning Supplies

Food Warmers / Chafing Dishes

None (just the food)

Other

OTHER : Please describe

LAST STEP: FUNDING & APPROVAL

Confirm funding and let us know any final details.

Has funding for this meal been approved?(Required)

Yes

Who is responsible for payment?(Required)

Estimated Budget (if known)

Additional Details or Special Instructions

Before you submit:

Please provide at least 2 weeks advance notice when possible.
Angie Martinez will contact you at the phone number or email above to confirm
Questions? Contact Angie at angie@arkofhighlandlakes.org or 830-456-1278

I acknowledge I have read the 'Before you submit':(Required)

Yes

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Ark Commissary

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transforming communities

Uniting Churches

Community-Wide Worship Events

Foster Care Task Force

Hunger Alliance

Trust Initiative

LET'S START WITH YOU

TELL US ABOUT THE EVENT

WHERE AND HOW?

WHO'S COMING?

WHAT'S ON THE MENU?

SPECIAL NEEDS & PREFERENCES

DO YOU NEED ANYTHING ELSE?

LAST STEP: FUNDING & APPROVAL

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Laura Estes

Director of Operations